How Metal Fabrication Job Shops Can Streamline Operations with BOM Extraction

Metal fabrication job shops face a constant challenge: managing dozens of customer quotes, bills of materials (BOMs), and technical specifications across multiple projects simultaneously. The traditional approach of manually processing these documents costs valuable time and introduces errors that can derail production schedules.

The Hidden Cost of Manual BOM Processing

For metal fabrication job shops, every project begins with a BOM—a detailed list of raw materials, components, quantities, and specifications needed to complete the work. These BOMs arrive in various formats: PDFs from engineering firms, Excel spreadsheets from procurement teams, and sometimes even scanned paper documents from legacy systems.

Processing these documents manually means your team spends hours:

• Reading through multi-page PDFs to extract part numbers, quantities, and material specifications
• Manually entering data into your ERP or quoting system
• Cross-referencing supplier catalogs to verify availability and pricing
• Double-checking for transcription errors that could lead to ordering incorrect materials

This inefficiency doesn't just waste time—it creates bottlenecks that delay quotes to customers, increase the risk of costly material errors, and prevent your estimators from focusing on value-added activities like supplier negotiation and process optimization.

AI-Powered BOM Extraction: From Hours to Seconds

Customiser transforms how metal fabrication job shops handle BOMs by using advanced AI to automatically extract, structure, and standardize data from any document format. Instead of manually transcribing information, your team simply uploads a BOM—whether it's a PDF, image, or spreadsheet—and our platform instantly converts it into clean, structured data.

Here's what happens in practice:

1. Upload the BOM: Drag and drop any customer BOM into Customiser—complex multi-page PDFs, scanned drawings with material callouts, or supplier spreadsheets with inconsistent formatting.
2. AI Extraction: Our AI reads the document, identifies all relevant data points (part numbers, descriptions, quantities, material grades, dimensions, finishes), and extracts them with high accuracy.
3. Structured Output: Within seconds, you receive a clean, standardized table with all BOM line items organized consistently—ready to import into your ERP, send to suppliers for quotes, or use for production planning.
4. Multi-Supplier Comparison: Send the structured BOM to multiple suppliers and receive quotes back in the same format, making it effortless to compare pricing, lead times, and availability side-by-side.

Real-World Impact for Job Shops

Metal fabrication job shops using Customiser report dramatic improvements in their quoting and procurement workflows:

• 60-75% faster quote turnaround: Estimators no longer spend hours manually transcribing BOMs, allowing them to respond to customer RFQs the same day instead of waiting days.
• Elimination of data entry errors: AI extraction removes the risk of typos, transposed numbers, or missed line items that can lead to incorrect material orders and costly rework.
• Better supplier negotiations: With structured data, it's easier to compare multiple supplier quotes on an apples-to-apples basis, giving you leverage to negotiate better pricing and terms.
• Improved capacity planning: Accurate, quickly processed BOMs mean better visibility into material requirements across all active projects, helping you plan production schedules more effectively.

Beyond BOM Extraction: Complete Document Intelligence

While BOM extraction is a game-changer for metal fabrication job shops, Customiser's AI goes further. The platform also processes:

• Customer Quotes: Extract pricing, terms, and specifications from supplier quotes for easy comparison
• Certificates of Compliance: Automatically capture material certifications, test reports, and compliance documentation
• Inspection Reports: Digitize quality control data for traceability and audit readiness
• Technical Drawings: Pull material callouts and specifications directly from engineering drawings

This comprehensive approach means your entire procurement and production workflow becomes faster, more accurate, and fully traceable—giving you a competitive edge in winning and delivering projects profitably.

Getting Started

Implementing Customiser requires no complex IT setup or lengthy training. Most metal fabrication job shops are operational within 24-48 hours, with straightforward onboarding that integrates seamlessly into your existing workflows.

If you're ready to eliminate manual BOM processing and accelerate your quoting workflow, we'd love to show you how Customiser works with your actual documents.